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Building Committee prepares for final forum as new objections emerge

At its final public forum this week, the Municipal Building Committee will present its preferred designs for the renovation and expansion of Town Hall and Hildreth House, including its rationale for favoring the use of moveable partitions to divide upper Town Hall into smaller meeting areas.

But as it prepared to report its latest recommendation to residents, the committee was confronted by new objections to the use of the second floor of the 1872 building for what some opponents call “performance space” and some proponents call “community space.”

The forum convenes Thursday evening at 7 p.m. in Volunteers Hall at the town library, where attendees will get to hear both sides of the argument and will be able to express their opinions to the committee and each other. The town’s design firm, LLB Architects of Rhode Island, will present sketches to show the proposed exterior look and floor layout of each building.

In addition, members of the committee will review the history of the project and outline the pros and cons of two approaches that have been proposed for the second floor of town hall. In one, the space would be permanently divided into offices, meeting rooms and storage closets using fixed walls and ceilings; in the other, some permanent rooms would be added, but a large civic space would always be available by rearranging movable acoustic dividers

Fresh objections

Fresh objections and requests, however, threatened last week to once again delay the committee and upset the schedule devised by project manager John Sayre-Scibona of DTI to deliver a set of schematic designs—endorsed by the Selectmen and other key town committees—in time for Town Meeting.

First, the committee was warned last Wednesday by the town’s new sewer commission that any non-municipal use of upper Town Gall required commission approval. A letter signed Jan. 18 by sewer commission Chair Cindy Russo stated that “changes in use” could not be approved until the new system is fully operational and “it is determined that the system has sufficient capacity to serve existing residents and uses in the district.”

That letter was followed by a “formal request” from the Capital Planning an Investment Committee, also dated Jan. 18, that LLB prepare “quantitative cost data” for “renovating the second floor of Town Hall as office/meeting space versus converting to performance/cultural space.” The letter was signed by all five members.

“This analysis,” the letter continued, would be critical to deciding “which scheme is the best fit and investment value for this building.”

Adding to the scrum was a request by the Cable Committee for 700 square feet for its studios and equipment. The Cable Committee was not identified as either an existing or an “additional” program in the list compiled of Town Hall programs created by LLB in December and therefore has never been included in floor plans for the renovated building.

A committee not yet united

The building committee itself, however, was also divided when it met last Thursday in a crowded Hildreth House parlor to prepare for its forum. As energy-saving lights flickered on and off and laughter from an upstairs card game filtered into the room, the committee listened first to a presentation by LLB lead architect Drayton Fair of the “preferred designs” chosen by the committee for Town Hall and Hildreth House.

The committee appears to agree that the “footprints” for both building were now ready for prime time, both in design and size, though no vote has been taken. The total size of Town Hall now approaches that of the former Scheme 1, with its small addition, as had been demanded by the Selectmen two weeks ago. All town government functions fit on the first floor, Town Administrator Tim Bragan confirmed with the Press this week, though the cable request could put new pressure on the plan if space for that group cannot be found elsewhere.

What divides the committee is how best to renovate the second floor of historic Town Hall, with its 2,000 square feet of floor space, its classic stage and proscenium, its mezzanine, and its 17-foot ceilings and soaring windows. The disagreement seems to be less about its use, than about the best way to achieve it.

Everyone agrees that the town needs more meeting and storage space for its volunteer boards and committees. The question is whether closed offices, partitions, or some compromise between the two is best. While co-chair Wade Holtzman and Russo say their minds are not made up, both have said repeatedly that the committee owes it to the town to create a formal plan for each fit-out and then to compare their costs, a view also shared by architect and committee member Doug Coots.

Two weeks ago, however, the Board of Selectmen instructed the committee to develop a design known as Scheme 2, in which the second floor is divided into meetings spaces with partitions. Subsequently, Selectmen Chair Marie Sobalvarro told the committee that it was not authorized to spend any of its money on designs that would “preclude” use of the upper Town Hall space for larger events.

And there matters remained, until a compromise of sorts was reached last week. At the Thursday meeting, Russo and Coots devised a plan in which they would develop alternate schemes for fitting out the second floor on their own time and prepare rough cost estimates of each without the use of committee money. Then, on Thursday night, the two will use this information to explain the pros and cons of each approach so forum attendees can understand the tradeoffs and make up their own minds.

The goal of both the committee, and the Selectmen who created it, is to deliver at set of schematic designs to Town Meeting voters that they will agree to fund.

“Right now,” building committee co-Chair Holtzman told the Presslast week, “I don’t think it would pass.”

He said he had heard from many residents who were unhappy with the work of the committee.

“They’re not the people who go to the charettes and they’re not the people who weigh in [on issues]. But they’re the silent majority, the people that show up at the ballot and vote,” Holtzman said. “And they’re not the 275 people who come to Town Meeting.”

“If you want to get those people to get on board with this and say, ‘Yes, we should spend close to $4 million to do this project, then you need to be more open,’” said Holtzman.

The committee needs to be able to say, Holtzman said, “‘We did look at keeping this as a completely open performance space and we found that we didn’t have enough room,’ or ‘We did have enough room for the offices. We found that it was much more expensive to do that or it wasn’t that much more expensive. All those things, rather than steering the conversation.”

“Then,” Holtzman concluded, “you might get some traction.”

Meanwhile, as of Tuesday afternoon, more than 220 individuals had signed an online petition posted by Stu Sklar of Scott Road. The petition asserts that the authorizing article passed by Town Meeting last year requires the Selectmen and its committee come up with design s that “meet not only the needs of town governance but also to provide for public assembly space including meeting, civic and community space.”

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