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Building committee looks for ways to trim Town Hall addition

Members of the Municipal Building Committee got back to work last week on reducing the size of plans for Town Hall, after Selectmen last Tuesday rejected the committee’s first recommendation. At a work session on Friday, the building committee looked at two types of design schemes: one that calls for moveable dividers on the second floor and one with fixed walls and ceilings. After a weekend email from the chair of the Board of Selectmen, however, one of the building committee co-chairs now says the committee will throw out the latter approach.

Barely 48 hours after their dramatic encounter with Selectmen on Tuesday, the five members of the Municipal Building Committee stood around the large Town Hall meeting room table Friday morning, with fresh schematic drawings, tracing paper, and a yellow contractor’s calculator before them. Seated across from them were Selectman Bill Johnson and School Committee chair and capital committee member Keith Cheveralls, who had come to observe the deliberations

That Tuesday, a majority of the committee had voted in favor of a medium-sized addition to Town Hall known as Scheme 2, with a promise to trim its size, and thereby its cost, to approach that of a smaller addition known as Scheme 1. But Selectmen Peter Warren, Ron Ricci, and Johnson had been unwilling to accept the recommendation of the panel, especially after hearing that two of its members—including co-Chair Wade Holtzman—wished to retract the recommendation and had asked for more time to consider it.

In a series of motions and counter-motions that followed, Selectmen Chair Marie Sobalvarro mustered a 3-2 majority to instruct the committee to do exactly what it had originally proposed: come up with a downsized Scheme 2 and bring it back to Selectmen in February.

Back to work

Now it was Friday, and the committee was back in session, with an understanding that its charge was to come up with a design somewhere between Scheme 1 and Scheme 2.

“The intent,” building committee co-chair Peter Jackson told the Press, “is to create a scheme that is smaller than the Scheme 2 that was presented in the Jan. 5 [Municipal Building Committee] meeting. How close we get to Scheme 1 remains to be seen.”

Friday, building committee member Doug Coots led the committee into a discussion of four proposals for reducing the size of Scheme 2, two prepared by Coots and Jackson; one developed by committee member Lou Russo, a contractor, and co-Chair Wade Holtzman; and a fourth submitted by LLB Architects, the committee’s design firm.

Four schemes for one addition

Coots, a professional architect, began with the two drawings for Scheme 2 that he and Jackson had prepared. The first, which Coots dubbed Scheme A, proposed to open up the second floor for meetings large and small by subdividing its area using moveable, sound-confining dividers. The second approach – “Scheme B” – proposed permanent meeting rooms and offices on the second floor, with fixed walls and ceilings.

Speaking of Scheme B, Coots told the committee, “If we’re going to subdivide it, then I feel we should embrace that [decision] boldly. We shouldn’t nibble around the edges of it and treat it as if it weren’t a serious project.”

By taking this approach, he said, “we actually start to optimize, maximize the existing footprint of the building.”

Later, Coots told the Press that he felt under pressure from members of the capital committee and others to test the feasibility of “fitting out” upper Town Hall, an approach he would later be asked to abandon.

The committee then discussed the Russo and Holtzman sketch, which, though differing in its details, resembled Coots’s Scheme B, but with less space removed from the addition. After some discussion, Russo and Coots agreed that their two plans were close and that the best ideas from both approaches should be combined.

Finally, the group reviewed a fresh design from LLB, which offered a compromise by preserving some open meeting space on the second floor but also adding some permanent offices and meeting rooms.

In all four schemes, town government offices and space for public business is located on the first floor. Space for meetings, large and small, as well as space for volunteer work, is located on the second. Schemes A and B both cut five feet from earlier drawings of the Scheme 2 addition, thereby eliminating an estimated 430 square feet from the plan. But Coots warned that what ultimately “drives the dimension of the addition is the spaces you need for an elevator, a corridor, and a stair.”

Committee member Chris Cutler noted that if the addition got too much shorter, it would begin to look “chunky.”

“You’re putting a bunch of things in [the addition],” Russo agreed. “If you keep chopping five feet off, you’re not getting a whole lot back.”

Russo added, “There’s a point where there’s an optimal size for this.” He said the committee was close to it.

As discussion of the four approaches to a downsized addition wound down, Coots proposed that the committee ask LLB to refine schemes A and B as well as the compromise plan devised by LLB architect Chris Ladd. Russo agreed and asked that the relative cost of each scheme be included in the work. No vote was taken, but the committee ended its meeting with an understanding that co-Chair Jackson would either hand carry or transmit three sketches from that afternoon to LLB. The committee planned to meet again in a week to go over fresh designs and costs from LLB.

“I’m very happy with this meeting,” declared Russo.

“This is the first time we’ve talked about design,” said Cutler, a developer.”

Asked by Coots if he was satisfied with the process, co-Chair Holtzman said, “I don’t think we’ve had a lot of disagreement.”

Sobalvarro: Only Scheme A meets criteria

By Monday this week, however, the situation had shifted once again. Over the weekend, Board of Selectman Chair Sobalvarro, having gotten wind of the building committee’s work, told Jackson and Coots that Selectmen had not authorized the building committee to spend money on plans that did not accord with Article 17 of the last annual Town Meeting or the statement of intent Selectmen adopted shortly before that Town Meeting. Sobalvarro told the Press on Sunday that she had written to Coots and Jackson to remind them that the statement of intent precluded any plan that would permanently remove performance or community space from upper Town Hall, as Plan B and the LLB compromise proposed to do.

The committee, according to Sobalvarro, needs to remain true to the mandate of Town Meeting that its final design “serve town government offices, meeting space, civic and community space, and other uses as appropriate,” as well as the statement of intent, which pledges that renovations to Town Hall will “not preclude other performance or community uses. “

Asked Monday how the committee would respond and whether it would continue to explore a Plan B type “fit-out,” Jackson told the Press, “We’re not going to pursue it at all.”

Jackson said that when the committee presents its work at Volunteers Hall in the Library on Jan. 26, it will present a version of Scheme A. The committee will say, Jackson said, “We’re done with choices. Here’s the plan we’re recommending. We’ll be looking for comments, not choices.”

Although the Press asked co-Chair Holtzman and committee member Russo to comment, both declined, though Holtzman said he expected Selectmen and the capital and finance committees to all weigh in. The first opportunity is likely to come this evening, when the Selectmen meet in regular session at 7 p.m. in Town Hall.

 

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